Birth / Adoption
The birth or adoption of a child is an exciting and life-changing event. You can make certain benefit changes without waiting for the next annual Open Enrollment.

What You Need to Do

Make benefit changes no later than 31 days following the birth or adoption of your child on UltiPro. Otherwise, your next opportunity to enroll your child will be during annual Open Enrollment. From the menu, select the “Myself” tab, then “Life Events.” Changes take effect on the date of birth or placement of your child and are retroactive as long as you submit your changes within 31 days. For example, if the birth or placement occurs April 10 and you make your changes May 5, coverage takes effect April 10.

Changes You Can Make
Medical, Dental and Vision Add your new dependent child to your current medical, vision and/or dental plan. A new ID card will be mailed to your home.
Health Savings Account
  • Enroll or drop HSA coverage.
  • Increase or decrease your contribution amount.
  • Make your changes on UltiPro. Select “HSA Change Life Event.”
  • Update your beneficiaries on the UltiPro and PayFlex website.
Health Care FSA
  • Change your FSA election (increase, decrease, start or stop) as long as the change is consistent with your change in status.
  • Make your changes on UltiPro.
Dependent Care FSA
  • Change your FSA election (increase, decrease, start or stop) as long as the change is consistent with your change in status.
  • Make your changes on UltiPro.
401(k) Plan
  • Enroll or change your contribution anytime during the year on Fidelity NetBenefits or by calling 800-835-5097.
  • Update your 401(k) beneficiary on Fidelity NetBenefits.
Basic Life/AD&D Update your beneficiaries on UltiPro.
Voluntary Life/AD&D
  • Enroll in coverage for your dependents (evidence of insurability, EOI, is required):
    • Spouse
    • Dependent child(ren)
  • Increase or decrease coverage amounts. EOI is required to increase coverage.
  • Update your beneficiaries.

Stimson Resources

Stimson offers resources that can help you in the event of a birth or adoption.

Resources
Family and Medical Leave (FMLA) Take up to 12 weeks of unpaid leave following the birth, adoption or placement of your child. Contact Human Resources for more information about FMLA or family and medical leave laws in your state.
Oregon Family Leave Act (OFLA) If you work in Oregon, you may be eligible for family leave through Oregon Family Leave Act (OFLA). FMLA and OFLA leaves run concurrent when both laws apply to your leave.
Paid Time Off Use paid time off, including vacation time and sick leave, as needed following the birth, adoption or placement of your child. Vacation days may run concurrently with FMLA. You may use vacation to continue pay while on FMLA.
Personal Leave Time off is available for special circumstances not covered by any other leave policy.
Short Term Disability STD provides income protection if you are unable to work during or after your pregnancy.
Employee Assistance Program (EAP) Access free and confidential counseling and referral services 24/7 for help with personal and family issues. Call 877-650-9027 or visit the HealthAdvocate website.
Brown & Brown You have free access to a benefits specialist who can help you find the right doctors and providers, work with your insurance company, and more.

UltiPro

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Good To Know

Go to UltiPro to update personal information, including:

  • Legal name change
  • Address
  • Phone number
  • W-4 tax withholdings
  • Direct deposit information